How-To Articles for Administrators
View our detailed how-to articles, written by Mimeo Digital experts. As an administrator, you can make content distribution-ready ahead of time, replace content that’s already been distributed, enable offline access instantly, just to name a few options.
Standard view across all devices
An upgraded viewer that has enhanced capabilities and similar interactions across all devices.
Your Guide to the New Digital End-User Experience
Your end-user’s experience has gotten a facelift. Here’s what you need to know.
The Latest Updates to Your Digital Admin Library
Here are the most recent updates that make your Mimeo Digital admin library experience even better.
Email Template for Mimeo Digital End-Users
Steal our email template to use when sending out instructions for accessing content in Mimeo Digital.
How to Replace Content After a Distribution
Steps to replace content that has already been distributed.
Create A Key or Distribution Before Your Content is Ready
Get your key and distribution ready ahead of time, even if your content isn’t available yet.
How to Update or Replace Content Before You Distribute
Here is your guide to updating or replacing content before distributing it to your users in Mimeo Digital.
Enable Offline Access Instantly
Make content offline-accessible right from your distribution settings.
Deactivate Unredeemed Keys
Clean up unredeemed keys at the distribution level in your Mimeo Digital administrative account.
How to turn on the “copy content” setting
Here’s how to allow your end-users to copy content within their libraries from your distribution settings.
Creating a PDF Form: Data Directed to Your Server
Want to create a PDF Form for upload into Mimeo Digital and have the data pass to your server? Follow these instructions.
Creating a PDF Form: Data Directed to Your Email
Need help creating a PDF form for Mimeo Digital and want the submitted data to go to an email address? Follow these instructions.
Adding a Table of Contents to Your Native File
Provide better navigation for your audience.
Adding keys to a previous distribution
You’ve sent out distribution but accidentally got the key count wrong. Here is how to check the original amount & change the count.
Introducing direct distribution
The Direct Distribution feature will allow administrators to place content directly in the end-users’ libraries without requiring them to redeem a key.
Direct Distribution Update
This means that you can place content right into a user account without them having a redeem a key.
Linking Pages within a Document
You may want to create your own custom Table of Contents page or just link from one page or section of your document to another.
Upload your Content
Mimeo Digital accepts any type of file, including PDFs, videos, zip files, executables, images, office documents, and more!
Distributing your content
Once you have uploaded content to the platform, you are ready to put together a distribution.
Utilising your file settings
The file settings tab is the point from where you can access your archive tool, download option, & enable for offline access tool, for each document.
Editing a previous distribution
You’ve sent out a distribution, but forgot to make your content available for file download, set the wrong key amount, or maybe you just forgot which settings you selected.
How-To Videos for Administrators
Mimeo Digital Demonstration
Get a close look at Mimeo Digital in this 20-minute demonstration. You’ll see the learner experience, the admin dashboard, and reporting central.
How to Distribute Content in Mimeo Digital
Learn the 3 ways to distribute content to your users.
The Mimeo Digital Experience
Manage and distribute your digital content within a personal and secure online environment. Content distribution made easy through Mimeo.
How Jonathan Halls Flipped the Classroom with Mimeo Digital
When Jonathan Halls wanted to flip his classroom to make the most of in-person classes, he needed a technology to distribute content. Watch the flipped classroom approach here.
How-To’s for Users
See how-to guides about making the most out of Mimeo Digital. This platform is regularly being improved, resulting in an enhanced user experience. Our experts cover new updates and capabilities as they are added.
Frequently Asked Questions
Can’t find the answer you’re looking for? Here are some of our most frequently asked questions about Mimeo Print and answers from our expert team.
Mimeo Digital End-users
Mimeo Digital is a cutting-edge digital content distribution platform that allows enterprise organisations to maintain security for their content and receive rich reporting on audience engagement. From Mimeo Digital Admin platform, users can upload, manage and distribute their digital content. From the Mimeo Digital Library, audience members can receive and engage with digital content in a user-friendly experience that is customised for them.
Mimeo Digital can be accessed on any device (PCs, tablets, and smartphones) via your web browser or the mobile app. The Mimeo Digital mobile app is available for free download to Mimeo Digital customers and their audiences on Apple’s App Store, Amazon Appstore for Android, MS Windows 10 Store, and Google Play.
For our Enterprise Plan customers, Mimeo has APIs available for a variety of integrations. Many of our customers make use of these integrations to automate everyday tasks. Our integration manager will meet with your business and technical stakeholders to better understand your needs and map out an integration plan.
The ability to print and download your files depends on your current permissioning level. Users can set permissions to limit printing and downloading. On the contrary, if full access is given, users maintain the ability to both print and download those files.
Our Sales and Customer Success Managers are ready to provide more information, answer any questions, give you a one-on-one demonstration, and even create a 30-day free trial account for you. Just fill out the form below.
Get started with Mimeo Digital by setting up a 30-day free trial account. One of our team members will be happy to help you set up an account.
We appreciate your interest! However, Mimeo Digital was designed to be used by organisations and their customers, including other companies. If you feel that Mimeo Digital is a great fit for your organisation, we ask that you talk to your decision-makers, expressing your interest, prior to scheduling a demo.
You can access Mimeo Digital from a variety of browsers, including Google Chrome, Firefox, Safari, and Microsoft Edge. Chrome is the most optimum browser to use with this platform.
Yes! You can access Mimeo Digital content on any device, even when you’re not connected to the Internet.
Any engagement with your content, such as notes, highlights, and drawings, while your audience is offline is temporarily saved to their device in a secure location (maintaining its proprietary status). As soon as their internet connection is restored, that data is automatically pushed back up the cloud – no additional steps required.
Mimeo Digital offers a variety of tools to engage your audience in your content. These include table of contents navigation, contextual search, commenting, group notes, highlighting, signatures, and many other tools.
Yes! Customers on our Enterprise Plan can use SSO to log users in to our administrative and/or user library from your internal network.
Our Customer Success and Sales Engineering Teams will meet with your business and technical stakeholders to better understand your needs and map out an integration plan.
For our Standard and Enterprise plans, you have full control over the branding of your end-user experience (both app and browser). This includes managing your brand’s logo and colors within our UI template.
If you are redeeming content from a phone or a tablet and currently do not have a Mimeo account, start by downloading our Mimeo Digital App from Apple’s App Store, Amazon Appstore for Android, MS Windows 10 Store, or Google Play. From there, you can register for an account.
Alternatively, create your account by going to https://www.mimeo.digital/sign-up
Once created, you can begin to download content at will.
In your account, click the “Redeem Key” button located on the bottom of your screen. A pop-up window will appear. Enter the alphanumeric code provided to you by your content distributor. Click Add. Once the code is verified, your library will automatically be populated with the requested content.
If your code is denied, please contact your content distributor to verify that the code you received is valid. Also, feel free to use the assist bubble in the bottom right-hand corner of your screen for fast technical assistance.
To take notes on a piece of content, make sure that the file is open and that you are in the secure reader. Once inside, look for the icon tools in the upper right-hand corner. If you hover your cursor over each one, a popup will appear, telling you what the tool does.
After selecting a tool, you will need to select the location in the document where you would like to use it, by clicking on that part of the screen. To view more tools, use the down arrow icon, which will extend the toolbar.
When you archive your content, you’re not deleting it from your Mimeo Digital account. Instead, you are storing it in a separate folder.
If you archive a piece of content that you want to access again, simply click Archive on the left navigation pane. In this screen, you will see all of your archived content (or nothing if you haven’t archived content). You can interact with and view the content like you normally would in your Content Library. To unarchive content, click the content action menu (indicated by 3 small vertically aligned circles) located on the right side of the file name. Now, select Unarchive. Your unarchived content will now reappear in its original library and content category.
Mimeo Digital Admins
Users can upload, manage, and distribute their digital content from Mimeo Digital Admin platform. It can be accessed via digital.mimeo.com, digital.mimeo.de, and digital.mimeo.co.uk.
For more information on accessing a Mimeo Digital Admin account, contact a Mimeo Digital representative.
Org Manager – Ability to distribute content openly without restrictions, invite other organisational members, assign roles, set permissions, and view all engagement data within the organisation. There can be multiple Org Managers within an organisation and each has an equal level of access.
Manager/Coordinator – Ability to upload content, manage it, and distribute from their permissioned categories (set by managers). They do NOT have the ability to add additional admins to the organisation. Their visibility of reporting is also limited to permissioned categories.
Files can be uploaded instantly. Simply click the Upload tab on the navigation pane to the left of your screen. From there, you will be prompted to either click on the screen (navigating to your desktop) or drag and drop into the window.
You can upload several files simultaneously. A green checkmark will appear on the thumbnail of each upload. Once the green checkmark appears, you can navigate away.
Yes, you can. Within the library, each file has a series of Management Settings associated.
Simply locate the file you are looking to download and click the More button. This will reveal a set of tools that includes the Download option. Once clicked, the original file format will begin downloading to your desktop.
Putting together a distribution is easy. Click “distribute” next to any piece of content, and the distribution settings window will be prompted on your screen. From there, you are able to distribute any piece of content and manage settings regarding this distribution.
We have a variety of security features for your use depending upon the proprietary nature of each piece of your content. For example, Mimeo Digital administrators have the power to set security parameters for each piece of distributed content. Admins can allow or revoke offline access as well as file downloading and printing.
The group notes feature allows all of the members of a given content distribution to see one another’s notes and to post a reply, if desired.
Turning group notes on or off is a tool housed within your distribution settings. Each time you create a new distribution you will be able to manage this tool. (Much like file download, local printing, and expiration dates.)
To turn on or off group notes, simply toggle the Group Notes setting within the distribution window.
Mimeo Digital users can categorise their content using the Categories tool associated with each file.
Each file can be categorised into multiple locations. Once categorised, content will no longer appear in the general library, but rather in those designated categories.
Tools available to you include renaming, downloading the original file, publishing to Marketplace, and more.
A Unique Key can be used by a single audience member. Upon use, it becomes null and void. This prevents the passing on of access to an unauthorised user.
A Shared Key is a single code used by multiple participants/audience members. Once the number of uses on a shared key is reached, this code becomes null and void.
After clicking the Finish button on your distribution window, you will be provided with both a Copy Key and a Copy Link option. Admins can use either option to communicate access to their end users.
The URL for the Mimeo Digital Library is mimeo.digital. If you have a custom URL, the format will be something like awesomefactory.mimeo.digital.
We suggest that you share the appropriate URL with your audience members or end users and provide them with the code. For first-time Mimeo Digital users, you can use the Copy the link feature, which embeds the code right into the URL – ex. https://AwesomeFactory.mimeo.digital/#?k=USVN1NFZ5BNI
Note: Please be aware that copying the link only works for first-time users who do NOT already have a Mimeo Digital Library account.
Mimeo Digital has several robust reporting tools available to Mimeo Digital Admins. To access this reporting, visit your dashboard from the left-hand navigation bar. This is an aggregated look at all of the engagement reporting collected.
Or, for more finite details, visit the Reports tool from your left-hand navigation bar. This opens up reports at the distribution, keys, activity, and notes levels.
Yes. You have the ability to revoke access to a key from any user, at any time.
Yes. Ready to send out version 2.0 of a piece of content? We have a tool for updating content that does not require a redistribution or further action from your end-user.
You can edit a distribution by visiting the “distributions” tab under your reporting tools. There are a variety of settings for each distribution, including edit distribution, add keys, and download keys.